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Find the best email app for iPhone in this curated list (instead of spending hours in the App store fruitlessly trying one worthless email app after the other).
Why the Hunt for Best Email App for iPhone Started Late
When Steve Jobs first presented iPhone in 2007, email was considered a core function.
That meant iPhone came with a built-in email app called Mail. With Mail, you could access your messages everywhere. Mail was a good email program, but it was not a great one.
If you did not like Mail, you could not, for all practical purposes, access your email anywhere: deleting the Mail app was impossible, and one could not install an alternative app for accessing email either. That, you see, would have duplicated a core function.
Too Many Choices? Start Here
Email on the iPhone has come a long way since then.
Mail is a seriously great email app, you can delete it if you want, and the App Store is awash in alternative email applications. Now, of course, the challenge is to find the best email app for your iPhone needs.
This list is sorted from best to good based on personal experience, and it should let you find the best email app for iPhone in no time. By the way, when you delete an included app on an iOS it doesn't really get deleted, but it does make itself invisible.
Outlook for iOS
What We Like
Feature-rich app.
Strong community for support.
Frequent updates.
Familiar interface, like the Mac OS version.
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What We Don't Like
Can be a resource hog.
Some features cost.
Outlook for iOS is fast. It starts fast. It updates fast. It lets you read, send and file mail — fast. While many email apps for iPhone feels sluggish even with these basics, Outlook for iOS progresses beyond them — fast, and far.
You can search with near-instant results, for instance, a reasonably intelligent inbox lets you see the most important emails first (thus faster), and you can postpone emails with simple swiping. With support for Exchange and IMAP accounts, Outlook for iOS is the best email app for iPhone in an enterprise environment; POP, alas, is not supported.
Like on the desktop, Outlook for iOS comes a calendar, which is simple but functional. Unfortunately, task management is not included. Like on the desktop, you can extend functionality with add-ons, though.
Spark
What We Like
Connect many types of email accounts.
Collaboration tools.
Create email templates.
Several third-party apps.
What We Don't Like
Frequent issues with Exchange Sync.
Free version has feature limitations.
Having the best way to handle email signatures makes giving Spark a try worth it, but there is much more to like.
When you first open Spark, you are presented with an inbox grouped automatically by category (personal, notifications, newsletters and the rest). It may not be as smart as Google Inbox, but Spark's sorting is useful nonetheless. Spark is not only useful but also a pleasure to behold and use: you get one-tap replies, swiping actions (including an option to snooze email) and fast search results (which you can save as smart folders).
Some calendar integration lets you view your schedule and set up events from emails, though neither is as smooth as Spark's email program.
iOS Mail
What We Like
Supported by Apple with frequent updates.
Automatic syncing to Calendar.
Excellent Exchange integration perfect for corporate email.
What We Don't Like
Occasional syncing issues with multiple devices.
Some calendar appointments disappear when sync issues occur.
So says Aristotle. If you believe him — and who would doubt Aristotle? — then iOS Mail is the most natural email program for iPhone.
In lieu of algorithmic classifications, hashed tags and finely grained options, iOS Mail offers simple solutions that are good enough for most needs. You can sort out VIP senders (which you get to define) and file emails to folders, of course; you can compose emails using rich text and swipe to take action fast; most importantly, perhaps, you get beautifully rendered emails without clutter and just about nothing to learn, to find out or to puzzle.
Edison Mail
What We Like
Easy unsubscribe feature for email.
Responsive in syncing.
Track packages, travel, entertainment, and more.
What We Don't Like
Occasional syncing and connection issues.
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Cannot mark emails as spam.
Edison Mail's email is not the digital assistant it claims to be; it is a fantastic email program that gets the important things right.
First, the 'assistant' claim: Edison Mail does not offer you the emails you need to see at any time without prompt; it does not reply to messages on its own or even suggest likely text to use. It does, however, suggest recipients based on frequency and can filter and use emails by type — bills, booking and shipment notifications as well as email subscriptions.
For the latter — and here is where the important things have already started going very right — email lets you find all messages fast (search in general is awesomely fast and useful), delete the whole bunch in an instant and unsubscribe with a single tap. When you do read newsletters and marketing emails, email lets you block read receipts. When you want to read later, email offers convenient snoozing; when you tapped Send too fast, email lets you undo.
However, the functionality is not without its pitfalls, such as the fact that the video transcoding-done during the syncing process-takes forever. The program would not recognize our Motorola Droid as anything more than a generic USB device, and as such, we were unable to sync any media to the phone. It recognized our Sony Walkman effortlessly, though the time it took to sync just 150MB of content was excessive during testing. This isn't a deal-breaker, but it does make the jukebox look unnecessarily cluttered.DoubleTwist also incorporates automatic video transcoding for a lot of the supported devices, which is the feature that initially drew us to the software. Our other gripe has to do with music importing: the software imported multiple duplicates of nearly every song in our library, despite the fact they currently only live in one folder. Doubletwist for mac free download.
The Snooze feature is only available for iOS users at this time. That means if you're using Edison mail on Android devices, any snooze settings you've enabled on your iOS device won't sync across platforms. The development team at Edison calls this a 'coming soon' feature, but no specific release date has been provided.
Possibly the most important thing about an email app is, of course, its speed. Edison Mail gets this one very right.
Polymail
What We Like
One tap unsubscribe feature.
Customizable swipe actions.
Schedule when emails are sent.
What We Don't Like
Doesn't work with password management tools.
Mail frequently loads slowly.
Exchange is not supported.
Polymail comes with a host of features from email (and attachment) tracking to scheduling delivery to message templates. If you cannot tell already, Polymail is geared toward the professional. Consequently, some of the features are limited to a subscription service.
Unfortunately, Polymail does not work with Exchange accounts directly yet and supports IMAP only.
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No matter the edition and account, Polymail lets you postpone emails for later reading. This, like a few other oft-used function is accessible using a swipe menu whose actions you can customize. The Polymail inbox is always a plain list of emails sorted by date, though: you can filter it to show only unread emails but it never organizes or groups itself.
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Airmail
What We Like
Sync across multiple devices.
Easy to configure interface.
Helpful technical support.
What We Don't Like
Email searches are clunky and inaccurate.
Flaky performance with Exchange.
Airmail does everything, it seems, and then some (seriously, try it if you don't believe me). Here's what I mean:
- Turn emails into to-do items or add them to the calendar? At your service!
- Schedule an email to be sent later? Of course (using Exchange and Gmail).
- Organize with folders and labels as you like? Sure.
- Block a sender? Right in the app.
- Undo send? Airmail has you covered for a few seconds.
- Snooze an email? For how long would you like to postpone it?
- Pick actions available from new mail notifications? You bet.
- Add files from cloud storage as attachments? Here you go.
- See an email's full source code? In Courier.
- Lock your email with Touch ID? Thumbs up from Airmail.
In this manner, it goes on and on. Of course, so do menus and options and buttons in Airmail. There is much to do, a lot to tap and plenty to configure. Not everything is as obvious, unfortunately, and there is little explanation to be found. Also, while Airmail does include a smart, filtered inbox, its implementation is not the most elegant, search is unstructured and not all that smart, and Airmail could help more with smart email templates or text snippets.
Yahoo! Mail
What We Like
Works with different email accounts.
Interface is easily to customize.
Coupon feature, easy access to savings.
What We Don't Like
Security issues in the past.
Pay for premium features.
Names and titles can be deceiving at first. Yahoo! Mail is for Yahoo! Mail accounts — and for a few others, too (Gmail, Outlook.com). What is not deceiving about the Yahoo! Mail app for iPhone is the friendly, simple face it presents at first.
Without confusing through a multitude of options and actions, Yahoo! Mail lets you star mail to highlight it, file it in folders, search fast and get your inbox filtered by a handful of useful categories (including people, social updates, and those important travel emails). For sending email, Yahoo! Mail shines with impressive image sending and attachment support as well as its unique and colorful email stationery.
Yahoo! Mail supports Yahoo! Mail, Gmail, and Outlook Mail on the Web.
Many users choose Outlook as their e-mail client and PIM (Personal Information Manager). As a component of the Microsoft Office suite, it is often a standard solution (in connection with the Microsoft Exchange Server) for businesses. Many freelancers and small companies cannot afford solutions intended for large businesses, but there are numerous e-mail management programs besides Outlook that are available for free.
Thunderbird
The Mozilla mail client Thunderbird is certainly one of the most frequently used Outlook alternatives - both among private users and in companies. The open source solution is also available free of charge. The basic version of the program is rather streamlined and provides you with the most used basic functions.
The most important facts at a glance:
- Free open-source solution
- Available for Windows and Mac
- Encryption possible
- Administration of RSS feeds possible
A big plus: Numerous add-ons are available. This means that the email program can be expanded for example with modules for date and task administration. However, the add-ons and extensions are tailored to the respective version. If you want to update your version of Thunderbird, you must also update add-ons, or wait until the appropriate versions are available. Here are the advantages and disadvantages of Thunderbird at a glance:
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| Pros | Cons |
|---|---|
| Clear structure | Becomes unclear quickly if user if demanding and over-uses the possibilities |
| Practical functions for message management and categorization | Add-ons must be updated separately |
| Individually expandable through numerous add-ons |
SeaMonkey
SeaMonkey presents an all-round solution for office communication. It also includes an HTML editor as well as a browser, e-mail, and chat client. Mail organization is carried out via instructions defined by the user and further features such as flexible sorting and visual highlighting are also available. The encryption takes place according to S/MIME. SSL/TLS encryption must first be activated manually.
The most important facts at a glance:
- Available for Windows, Mac, and Linux
- Read receipts
- Digital signature
- Integration in LDAP directory services
- Customizable spam filter
- Administration of several accounts possible
For a non-commercial open-source project, SeaMonkey users get an enormously comprehensive Outlook alternative that goes far beyond the actual function of an email client. SeaMonkey is basically many different Mozilla projects bundled together.
| Pros | Cons |
|---|---|
| High security standards | Irregular updates |
| Very comprehensive complete office package | Several functions need to be manually activated |
| Many important functions for the corporate environment, e.g. digital signature or acknowledgement of receipt |
Evolution
The electronic organizer Evolution is an e-mail and groupware program that has proved very popular among Linux users as a free Outlook alternative. It supports all the important functions that Outlook offers: In addition to the administration of e-mail traffic, contacts, appointments, tasks and notes can also be organized.
The most important facts at a glance:
- Available for Linux
- Adaptive junk email filter
- Connection with Microsoft Exchange Server possible
- RSS reader
The encryption takes place via GPG and S/MIME. Evolution is also suitable for professional use, and collaboration servers and the Microsoft Exchange Server are supported.
| Pros | Cons |
|---|---|
| Suitable for professional use | Many interfaces linking to calendars or contact databases of other services |
| Interface easy to understand with only a few limitations |
Spike
The client Spike was released in 2013 and combines the functions of classic e-mail programs with those of modern messenger apps. As soon as you link a private mailbox to the app, irritating elements such as subject lines or signatures become a thing of the past, while the elementary mail client functions - such as the central inbox, calendar, or contact management - are integrated into the modern messenger environment. It is no coincidence that the manufacturer describes Spike as a “conversational e-mail app.”
The most important facts at a glance:
- Available for Windows, Mac, iOS, and Android as well as web applications
- Collaboration features such as group chats
- Connections to cloud services such as Google Drive, Dropbox and OneDrive
- Integrated file manager
Spike also relies on modern standards when it comes to security: With a single click, any communication including attached files can be encrypted (AES-256), so that your messages are optimally protected against unauthorized access. Recipients who do not use the app can also decrypt the received messages with a single click. Unlike Outlook, Spike is free for private users - monthly fees are charged for integrating business email accounts.
| Pros | Cons |
|---|---|
| Cross-platform thanks to web app | No dark theme for desktop |
| Easy linking between mail and messenger | No third party integrations |
| Team features are integrated by default | Expensive for companies |
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eM Client
The program eM Client is an e-mail client for private and business use. Like its predecessors in the list, the free program for Windows and macOS offers standard functions for appointments and contact management, as well as an integrated instant messenger. However, free use without any restrictions is only for private users: commercial use as well as the use of more than two accounts require you to purchase the Pro license.
The most important facts at a glance:
- Available for Windows and Mac
- RSS reader
- Integrated Instant messenger
- Automatic updates
The program supports all major basic services, including Gmail, Exchange, iCloud, and Outlook. The list of supported email technologies also includes POP3, SMTP, IMAP, EWS, and AirSync. Can microsoft word open on mac. Some additional features such as the translation function and the extremely fast full test search function make every day work easier. Secure communication is ensured via SSL/TLS standards, encryption is via S/MIME.
| Pros | Cons |
|---|---|
| High security standards | Free version only for up to two accounts and for private use only |
| Many synchronization features | |
| Smooth date import | |
| Touch support |
Mailbird
An Outlook alternative that is completely free of charge for private users (companies pay either a one-time fee or an annual fee) is Mailbird available for Windows. The email solution allows you to unify and manage your messages and contacts from multiple accounts into a single inbox. With lots of free themes, you can design the interface according to your wishes.
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- Available for Windows
- Drag-and-drop contact manager
- Powerful attachment search function
- Shortcut keys for various actions such as writing, replying, forwarding, etc.
Mailbird provides interfaces to numerous apps, enhancing your mailbox with useful features for organization, interaction, and teamwork. For example, you can integrate WhatsApp, Twitter, Google Calendar, Dropbox, and Slack into your email client to transform it into a multi-functional platform.
| Pros | Cons |
|---|---|
| Modern, attractive design | No filter function |
| Integration of various additional tools such as Slack or WhatsApp possible | Some features are missing in the free edition |
| Snooze function |
Pegasus Mail
Pegasus Mail is one of the original e-mail programs – it’s been around since 1989 and is continuously being developed further. The mail client supports mailboxes in UNIX format and is regarded as a simple, but powerful, and above all, free Outlook alternative. Pegasus is POP3 and IMAP4 compatible and also supports SMTP, LDAP, PH, and SSL.
The most important facts at a glance:
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- Available for Windows
- Sophisticated filter function
Don't be fooled by Pegasus’ simple and rather unspectacular design. The program is not only very clear and easy to use, it also offers some practical additional functions, such as a sophisticated, programmable filter function. The mail service offers a mass mail function that can not only be used by private users, but also for marketing purposes.
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| Pros | Cons |
|---|---|
| Simple, but powerful | Complicated configuration |
| High security standards | Less attractive user interface |
| Freely programmable filter function |
1&1 IONOS Hosted Microsoft Exchange
As another alternative to Outlook, we present the product Hosted Microsoft Exchange from 1&1 IONOS. Microsoft is a groupware system that enables access to contacts, appointments, and e-mail databases within a company from anywhere in the world. In short, you can open Microsoft Office anywhere you want.
The Exchange server can also be obtained directly from Microsoft. However, the hosted exchange solution from 1&1 IONOS is considerably beneficial to a company’s IT department. It saves the cost of purchasing a sophisticated IT infrastructure. Hosted Microsoft Exchange from 1&1 IONOS provides the required server infrastructure.
What the 1&1 IONOS offer also includes is an all-round carefree package: In addition to the Outlook software as a desktop version and the management of mailboxes via Microsoft Exchange, you also receive your own e-mail domain.
The most important facts at a glance:
- Management of inboxes via Microsoft Exchange
- Microsoft Outlook software
- Real-time synchronization
- Mobile access to all data
- 25 GB mailbox storage for each employee
The Microsoft Exchange package minimizes the acquisition costs for a server structure and offers even more advantages: The administration effort is reduced because the provider takes care of mailbox maintenance, updating virus scanners and spam filters and continuously running software updates. All data is hosted on security servers with a specially secured infrastructure. If you are looking for a professional e-mail client solution, the 1&1 IONOS variant is a good Outlook alternative - even if it is not available free of charge per se.
The offer may be too extensive for private users, but it is a good option for freelancers and entrepreneurs and especially for small and medium-sized companies. If you understand the importance of a professional appearance and high security standards, then you’ll benefit from an ideal price-performance ratio.
| Pros | Cons |
|---|---|
| Individual e-mail domain included | Not a free Outlook alternative |
| Highest security standards | Not suitable for private users |
| Hardware acquisition and administration taken care of by provider | |
| Microsoft Outlook software is included in package |
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OX App Suite
The last alternative to Outlook is the OX App Suite. The application package from the German manufacturer, Open-Xchange, offers a complete office suite, including word processing, address management and also an Outlook alternative thanks to OX Mail. The app suite is intended to be used as collaboration software and operates completely in the cloud. Working with the mail app can therefore be done completely via a web interface. With HTML5 as the basis, users can take care of their e-mail needs from any device with a current browser.
OX Mail allows multiple user accounts to be managed from a single interface. For example, private and business messages can be managed on one display. With folders and markers as well as an extensive search function, users always have an overview of everything. The web interface enables access to the e-mail inbox no matter which platform you’re using. Apps for iOS and Android are also available for mobile use.
The most important facts at a glance:
- Part of an extensive office suite
- Spam and virus protection
- Software-as-a-service
- Cloud-based web interface
- Mobile apps for iOS & Android
- GDPR-compliant
The software package also includes other apps that are needed in everyday office life. Since everything is organized via the cloud, you can easily share documents, address books and appointments with colleagues and business partners.
Pros | Cons |
Individual e-mail domain included | Not a free Outlook alternative |
Highest security standards | |
Complete office suite | |
Mobile apps | |
GDPR complaint | |
Platform independent |
G suite
The Internet giant Google is also offering their own Outlook alternative. Their G Suite|URL platzhalter is a comprehensive office package, designed for professional use. In addition to Gmail, Google’s email service, suite users have access to text creation platforms and cloud storage ((collaboration tools|e-mail/e-mail-technik/collaboration-tools-die-besten-loesungen-im-vergleich/)). Many users already use one or more of these apps in a free version. Gmail’s freemail service is particularly popular. However, if you opt for the fee-based G Suite, you will receive full access to each application’s range of functions, and can also secure a professional email connection for business communication.
In contrast to their freemail offer, Gmail offers ad-free access to work platforms and professional management through G Suite. Company administrators can manage their employees’ accounts centrally, and subsequently adapt them individually to the company’s needs. This includes assigning roles.
The most important facts at a glance:
- Part of a large office suite
- Software-as-a-service
- Plenty of storage space
- Web interface
- Mobile apps for iOS and Android
- GDPR compliant
G suite can be operated entirely through a web interface. Just like you’re accustomed to with Google, the controls are very clear and the user can quickly reach all functions. With regards to features, since it’s a suite, all the apps are closely connected. For example, you can easily move file attachments to cloud storage and edit them there with Google Docs. Scheduling appointments or holding online meetings also works with Gmail thanks to extensive integrations.
Users can purchase the G Suite through 1&1 IONOS. No matter which of the two monthly rates you choose, a professional email address with a self-selected ending is included. Of course, access to all Google apps is also available.
Advantages | Disadvantages |
Individual email domain included | Not a free Outlook alternative |
Complete office suits | |
Mobile apps | |
GDPR compliant | |
Can be used on multiple platforms |
Overview of all mail clients
| Available for | Portable version | Security | Supports | Digital signature | License | Price | |
|---|---|---|---|---|---|---|---|
| Thunderbird | Windows, Mac OS X, Linux. | ✔ | PGPS/MIME | POP, POP3, IMAP, SMTP, NNTP, IPv6 | ✔ | MPL/GPL/LGPL | Free |
| Windows, macOS, Linux | ✔ | S/MIMESSL/TLS | POP3, IMAP4, SMTP, NNTP | ✔ | MPL/GPL/LGPL | Free | |
| Linux | - | S/MIME | POP3, IMAP, SMTP, NNTP, LDAP | ✔ | LGPL | Free | |
| Spike | Windows, macOS, iOS, Android | ✔ | AES-256 | IMAP | - | Freeware, proprietary | Free, but use is limited |
| Windows | - | SSLT/TLS, S/MIME | POP3, IMAP, SMTP,EWS | ✔ | Freeware, proprietary | Free, but use is limited | |
| Mailbird | Windows | - | SSL/TLS | POP3, IMAP, SMTP | ✔ | Freeware, proprietary | Free, but use is limited |
| Pegasus Mail | Windows | - | S/MIME, OpenSSL | POP3, IMAP4, SMTP, NNTP, LDAP v2 | ✔ | Freeware, proprietary | Free |
| 1&1 IONOS Hosted Microsoft Exchange | Windows, macOS | ✔ | n/a | POP3, IMAP4, SMTP, LDAP v2 | ✔ | - | Fee-based |
| OX App Suite | Windows, macOS, Linux, iOS, Android | ✔ | n/a | POP3, IMAP4, SMTP, LDAP v2 | n/a | - | Fee-based |
| G Suite | Windows, macOS, iOS, Linux, Android | ✔ | n/a | POP3, IMAP4, SMTP, LDAP v2 | ✔ | - | Fee-based |
Outlook alternatives for mobile devices
Outlook is not usually the first choice for mobile internet users. Depending on the operating system, smartphones and other mobile devices come equipped with e-mail programs, calendars, and contact management functions. The pre-installed apps are a good solution for private users and Google apps are especially popular on Android devices. The same also applies to businesses, which increasingly consider Google products as the go-to choice. Synchronizing different apps, calendars, e-mails, and contacts is not complicated and Apple users can use pre-installed products and dock these onto an Exchange account or a Google app.
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